Header image: original AI-generated editorial illustration of application planning; it is not a photograph of an employer or applicant.
An application guide can look complete and still send your documents to the wrong place. During JobScholarship’s October 2026 source checks, an employer’s original advert revealed that a recruitment email reproduced in our guide was wrong. Another check found that a vacancy download’s label and the closing date inside its PDF did not agree. Both findings changed how those articles should be read.
This walkthrough records those desk-research checks and gives you a method to repeat before applying. It is not an account of applying for, interviewing for or receiving either job. The findings describe the source versions examined on 23 October 2026; they do not establish availability at a later date.
Start with the organisation, then find the specific notice
Use the employer’s own website to reach its careers or vacancies section. A general homepage link helps establish the organisation, but it does not support every detail in a job summary. Find the notice for the exact role and intake. Open any attached PDF instead of relying on its filename, thumbnail or a social-media caption.
Check the notice in layers: first the employer and role, then the reference number and closing date, then the destination and submission method. Finally, read the requirements that may sit on the last page, such as referee reports or documents requested only after selection. Keep the source URL with your application notes so you can revisit it.
Case 1: the MMUST application address correction
The MMUST October administrative recruitment page links its original five-page advert. Page five directs PDF applications to recruitmentoctober2026@mmust.ac.ke and addresses physical submissions to the Vice Chancellor. The earlier version of our guide had a September email address and a different addressee.
The original PDF also asks applicants to arrange confidential reports from three referees by 26 October 2026. That is a separate action from merely putting referee contacts on a CV. We corrected the destination, added the report instruction and placed a visible correction at the top of our MMUST guide.
The lesson is practical: check the exact application address character by character against the original notice. A plausible-looking address at the right organisation can still belong to the wrong recruitment round. If you already used an earlier address, contact the institution through its official channel to ask how to correct your submission. Do not assume an email was forwarded or that resending automatically resolves the issue.
Source: MMUST October 2026 advert, especially page five.
Case 2: KMTC’s download label did not settle the deadline
Reports described an October KMTC recruitment exercise, but the official vacancy downloads page linked a file labelled as a September 2026 advertisement whose final page stated 30 June 2026. The official careers page confirmed the online application channel, but did not by itself resolve that date mismatch.
Those observations do not prove that the reported October exercise was false. They mean that the downloaded document could not substantiate its deadline. We changed our KMTC report to identify the unresolved verification issue rather than present an open window as confirmed. A reader still needs the matching current notice or direct clarification from KMTC.
Make a small evidence record before sending documents
A useful record can be one note with six fields: role and reference; original notice URL; publication or intake date; deadline and time zone; submission destination; and unresolved questions. Record the day you checked it. Save a personal copy of the public advert where permitted, but keep private application documents separate.
- Match the role and reference number across the article, original notice and application portal.
- Read the full document. Check whether a later page changes the submission instructions or introduces another required step.
- Compare the PDF deadline with the careers page and portal. If they conflict, record both and ask the employer rather than silently choosing the later one.
- Separate initial requirements from documents requested at interview or after selection.
- Before submitting, reopen the official instructions and check for an amendment, cancellation or extension.
- Keep the submission confirmation. It records an action you took; it does not by itself establish eligibility or selection.
What to do when the evidence remains incomplete
Treat an unresolved detail as a question to answer before relying on it. You can prepare your CV while waiting for clarification, but do not send identity records to a destination established only by an unverified repost. Use contact details obtained independently from the institution’s website. Never send account passwords or verification codes to someone claiming to help with recruitment.
If a portal cannot be reached, that alone does not establish that recruitment has closed. Likewise, a working portal does not establish that every job listed in an older article is still available. Check the specific vacancy and ask the employer about any missing instructions.
How readers can help correct our guides
Send the article URL, disputed detail and original supporting notice through our Contact page. A short explanation such as “the email differs on page five of this PDF” is easier to investigate than a general complaint. Do not attach your CV, identity card or private application records to report a public factual error.
Editorial responsibility: Kelvin Kibet, founder and editor. This article was prepared with AI assistance using the documented source checks above. Read our Editorial Policy for our approach to evidence, corrections and illustrations.